Company travel fails in the same places every time: a visa filed late, a delegate on a different flight, and an invoice nobody can reconcile against the approval.
One file, one owner
Twelve delegates should be one file, not twelve. Passports collected once, visas filed as a batch with a covering company letter, seats held together and rooming lists confirmed before anyone books their own hotel.
What we handle for an event
The point is that your team prepares for the meeting rather than for the journey.
- Guidance on invitation letters and business visa requirements for the whole group
- Held fares while approvals move through finance
- Airport meet and greet, transfers and a car on standby
- Hotel blocks near the venue with corporate billing
- A named contact reachable through the trip
- One consolidated invoice with per delegate breakdown
Held fares and approval cycles
Most corporate overspend happens while a request sits waiting for a signature. We hold the fare, tell you the exact hour it expires, and reprice honestly if it does.